May 01, 2008
OR 211 Board of Directors
Wednesday, May 1, 2008
Call to Order
Meeting was called to order at 7:30am at the 211info office in Portland.
Attending
Stephen Guntli (Chair), Kathleen McHarg (Treasurer), Jimi Smith (Secretary), Jeri Shumate, Vic Falgout, Howard Klink, Mark Tennyson, Liesl Wendt, Tom Page, OR211 Consulting Director, June Sedarbaum (by phone) and Len Hockley (by phone).
Guest
George Okulitch, Tressider Company
Approval of Minutes
The minutes from our meeting on April 3rd were reviewed. Kathleen moved the minutes be accepted as submitted. The motion was seconded by Mark and passed unanimously.
Approval of Fiscal Report
The March 31st Fiscal report was presented and discussed. It was noted this report doesn’t include the $12,000 which has been approved by the NNLM, but which we’ve not yet received. No corrections were noted. Vic moved the Fiscal report be accepted as presented. The motion was seconded by Liesl and passed unanimously.
Updates
Stephen gave George Okulitch, who is a lobbyist, a brief update on the status of OR211.
Tom gave an update on the DHS forum meeting in Portland, at which he was able to chat with Dr. Goldberg. Dr. Goldberg will send someone to our May 30th meeting and wants to meet with 211 in June. It was agreed we should request that Claudia Black from the Governor’s office attend our May 30th meeting, and we will try to schedule a meeting with him for early June as he wants to wrap up his budget development process in June. 211 was mentioned in both of the forum breakout sessions Jeri and Tom attended.
Funding Discussion
We have a 2-3 month window for a three way approach to OEM, DHS, and HCS. A meeting is already scheduled for tomorrow with OEM regarding a dedicated funding stream for disaster preparedness and public safety. If they decline that, we will ask them to support us with future asks to other departments. We’ll meet with Victor Merced at HCS in May. And we will have DHS support at our May 30th meeting.
It was suggested that SafeNet could morph into 211 and we could include a request for support from the Dept of Health, but it was determined this should not be included in our first ask.
George noted that dedicated funding is harder to get. We will need multiple agency buy-in to build more support with the Governor’s office. We need to bring in the legislators early in the process.
We will develop a two part ask:
1. The first part would be for $3.7 million per year to do 211 right, and $xxx as a minimum to provide 211 service. It should include an explanation of what this would provide and why we need it. We will prepare two budgets; one to support the maximum figure (ongoing 211 statewide 24/7/365 service), and a second to support the minimum figure (211 ramp up for emergency response).
2. The second part would be to lay the groundwork for revenue from several agencies in the future.
Planning for May 30th “2009 Pre-Legislative Conference”
The goal of this meeting will be to garner support for our ask and to determine the best route. It will be presented as a launch.
A rough outline of the agenda:
History and status of 211
Timeline of statewide implementation (including costs)
Timeline for legislative ask
Discussion of the specific two part ask and including the budget information
Request for support from this “unlikely coalition of supporters”
The Executive Committee will meet Tuesday, May 13th for further planning.
Database Selection Committee update
The RFP to select an outside contractor to conduct the evaluation and comparison of I&R software packages has been drafted. The timeline anticipates release of the RFP on May 1st, selection of a contractor by early June, and completion of the process by early September.
There is currently $2,900 budgeted for the process, and we could ask for additional match from NW AIRS if necessary. The committee will approach the Board for approval prior to expenditure of any funds. Jeri moved that the Board approve the release of the RFP, and Vic seconded. The motion passed.
The meeting was adjourned at 9:30am.
Respectfully submitted,
Jimi Smith, Secretary