Oregon 211

OR211 Board of Directors

Minutes

March 5, 2008, 4:30 – 6:30 pm

621 SW Alder, Suite 810

Portland, OR 97205

 

Attending: Stephen Guntli (chair); Vic Falgout; Len Hockley; Kathleen McHarg; Jeri Shumate; Mark Tennyson; Liesl Wendt; Tom Page (consulting director)

 

Excused: Howard Klink; June Sedarbaum; Jimi Smith

 

The meeting was called to order at 4:38 pm. It was noted that Julie Massa had submitted her resignation via e-mail earlier that day.

 

Minutes: Changes to the January minutes included:

• Change Stephen Guntli’s place of work to Susan G. Komen For The Cure
• Under Roles of Contracted Consultant and Board, Travel Reimbursement Policy – Employees & Contractors, Reimbursements for Tom:
• The Executive Committee will endorse expenditures, but  travel from home to office will not be reimbursed.
• On page two, change “board support” to “board development.”

Len Hockley moved approval as amended, Vic Falgout seconded. PASSED.

Financial: Kathleen reported that she reviewed the financial status of the organization and found no irregularities. Jeri reported that the bank balance is currently $73,272.31.

Board Structural Changes: It was agreed that existing boards will be encouraged to complete their terms and that additional members will be recruited for a one-year term to the maximum 15 allowed by bylaw. The focus will be to recruit individuals who can help us get funding from the state and do other fundraising. Following the year the status will again be reviewed, and the board will then likely split into a Governing Board made of people of influence who focus on governing and raising funds, and an Advisory Board of programmatic people.

It was determined that Sections 2 and 4 of the bylaws need to be amended to make changes to the board structure. Tom will submit those to board members a minimum of 30 days prior to the next meeting, at which time they will be voted on.

An Open Meeting, with hosted breakfast, will be scheduled for Friday, May 30 from 8:00 – 9:30 a.m. in Wilsonville to invite key leaders and potential board members. Contacts will also be invited to tour 211info during its Open House on May 14. Targeted contacts (and who will place the initial call) include:

• Ken Wilhelm, ED of United Way of Deschutes County/Central Oregon (Tom)
• A representative of Central Oregon tribes (Tom)
• Donny Castleman, CEO Edge Wireless, or chief legal counsel or lobbyist (Tom)
• John McLaughlin, CEO North Face, Deschutes Commission on Children & Families (Tom)
• Jay Bloom or lobbyist, United Way of Columbia-Willamette (Stephen discuss w/Howard)
• Ellen Lowe, retired lobbyist (Jeri)
• Tom Clancy-Burns, Interim ED of CAPO (Jeri)
• Lowell Greathouse (Jeri)
• Dick Roland, NW Medical Teams (Liesl)
• Phillip Kennedy-Wong, Multnomah County (Liesl)
• Representative Tina Kotek, Carolyn Tomei, or (former) Steve March (Liesl)
• Craig Opperman, CEO, Looking Glass (Stephen or Liesl)
• Representative Phil Barnhart (Len)
• Ken Murphy, Director of OEM (Mark)
• Kay Sohl, director of TACS and NAO (Stephen)
• Lee Girard for someone at Oregon State (Kathleen)
• Representative from the Oregon League of Cities
• Representative from the Oregon League of Counties
• A CEO of a provider agency, to represent users
• Other state government employees who can help drive and influence legislation

The message is below. Immediately after the initial phone contact, Save-The-Date e-mails and postcards will be sent in follow-up to their schedulers:

-----------------------------------------------

Do you want to see 2-1-1 service available for all Oregonians?

 

OR 211 invites you to a free

Pre-2009 Legislative Strategy Breakfast

 

Friday, May 30, 2008

8:00 – 9:30 a.m.

Wilsonville, OR

Location To Be Determined

 

OR 211 is at a critical point! We need your help as we seek state funding to build a sustainable organization that can bring 2-1-1 to all Oregonians and then assure it remains available as long as Oregonians need it.

 

Please Save The Date!

 

-----------------------------------------------

Two planning meetings need to be held prior to the Breakfast. Tentative dates are:

1. April 3 or 4 from 7:30 – 9:30 a.m. at the 211info office
2. May 1 or 2 from 7:30 – 9:30 a.m. at the venue in Wilsonville

Tom will send out two Meeting Wizards to schedule these board planning meetings.

REPORT FROM TOM PAGE:

Tom has submitted (or will submit within the next few days) the following requests for funding:

a) Earmark for federal funding to Congressmen Wu and DeFazio ($250k)

b) Grant request to MentorGraphics ($7.5k)

c) Grant request to Providence Health ($20k)

d) National Network of Libraries of Medicine Express Grant ($12k)

The larger request to be submitted to the NNLM is due in May, and will require lots of letters of support.

Tom met with Priscilla Gould and June Sedarbaum in Eugene, OR earlier this week. Discussion was held about database concerns.

Tom met with fifteen community leaders in Bend including the United Way, libraries, funders, and the two biggest human service agencies in the area. These represented three counties (Deschutes, Crook, and Jefferson) and all are enthusiastic about bringing 2-1-1 to that region. They agreed to provide support to the Database Review Committee.

Tom met with individuals in Columbia County following the flooding disaster in Vernonia this winter.

DATABASE REVIEW COMMITTEE:

Discussion will be held at the next meeting. Kathleen agreed to e-mail the newly-released AIRS criteria for databases to Jimi, for her review against the criteria established by this group last year.

CONTRACTING DIRECTOR:

Tom Page left the room. Stephen announced he will be assuming the supervision role and Tom will report directly to him. Jeri will reorient the tasks performed by 211info to continue to support OR 211, including support for both Stephen and Tom as needed.

The meeting adjourned at 6:35.

Respectfully submitted,

Jeri Shumate, sitting in for Jimi Smith.