Jun 11, 2008
OR211 MINUTES
June 11, 2008
7:30 – 9:00 am
211info office, 621 SW Alder, Suite 810, Portland, OR
ATTENDING: Stephen Guntli; Kathleen McHarg; Jeri Shumate; Liesl Wendt; Howard Klink; June Sedarbaum; Len Hockley EXCUSED: Jimi Smith; Vic Falgout; Mark Tennyson STAFF: Tom Page
CALL TO ORDER
The meeting was called to order at 7:40. Action items were deferred until a quorum was present.
LEGISLATIVE FUNDING REQUEST
1. June 23: Stephen, Tom and Jeri have a meeting in Salem on Monday, June 23 with Jeremy Emerson, Deputy Chief Administrative Officer at DHS. Discussion followed on what outcome we want from that meeting. We reviewed the DHS Organizational Chart to determine his position and other key leaders with whom we should connect.
NOTE: See attached Org charts for DHS, and for Administrative Services Division
Jeri and Tom presented a cost and funding analysis based on the national 2-1-1 business plan template. The “Annual Budget Projections” page was distributed. Stephen asked about backup to support the numbers, and the entire packet was displayed via LCD projector. It was agreed that the single-page document is appropriate to share after some simplification (remove Years 3 through 5) and with simplified back-up available if needed.
Outcomes we want from the meeting include:
1. Request to be included in their decision package—our $ ask
a. Use SafeNet as example; bring statistics
b. Authorize a long-term analysis of existing 800 lines (not dedicated specialized lines—make specific list of exclusions as starters)
c. Include specific focus on disaster readiness and response
2. Broach subject of multi-departmental strategy (DHS, OHCS, OEM)
3. Dedicated state-level DHS staff for next six months to help build support
4. Request that Dr. Goldberg host a cabinet-level conversation re: 2-1-1
2. June-July-August: Focus on grassroots networking, mining bureaucrats for issues and their support. Build a coalition of supportive individuals and agencies. Be sure electeds learn the message that supporting 2-1-1 is important for their constituents. Focus on issues which will be most important to local electeds: food, gasoline, timber revenue loss.
Immediate next steps:
1. Tom to contact Ken Murphy and Mark Tennyson to request dedicated OEM staff—can Mark be available to do Salem work for OR 211 at 20% for next six months? If so, can Mark also attend June 23 meeting?
2. Have key contacts place preliminary calls to Jeremy Emerson prior to June 23, to prep him by demonstrating support. NOTE: Jeri will provide talking points via e-mail.
a. Liesl to contact Jerry Burns
b. Howard to contact Michael Skeels
c. Jeri to contact Oregon SafeNet team
d. June to contact Lane County DHS official
3. Jeri & Liesl to discuss, then contact Victor Merced about request via OHCS
4. Howard to contact Claudia Black about how to get 2-1-1 in Governor’s agenda
3. September-October-November: Build sense of urgency! Hold event—take wherever we are to leaders with specific asks for their support. Hold a mini-summit day for legislators; piggyback a Lobby Day with HSCO, etc.
Stage an event: “Here’s a scenario. How do you get the help you need?” Give them a phone book, a phone, etc. Invite PDX City Commissioner Randy Leonard, MultCo Chair Ted Wheeler. Make it real to them! Hold it during first week in October. Also in October hold a strategic press event—focus on whatever the need is that surfaces at that time (Disaster Of The Day).
4. December-January-February: The legislative session—all work focused on meeting, networking, messaging, lobbying, advocacy to garner and secure support for funding request.
2008-2009 OR 211 BUDGET
Also urgent to address: how do we survive as an organization through June 2009? We briefly reviewed proposed budget with current numbers. Expressed need for more funding. Specific request now is to extend contracts that expire on June 30; action to approve formal budget was deferred.
ACTION: Howard Klink moved and Kathleen McHarg seconded that we renew current contracts with Tom Page and 211info through August 31, 2008. Passed without dissent.
Stephen directed that Tom and Jeri craft a specific detailed plan that will address how the activities in front of us will be accomplished.
1. Write a plan to secure more money for FY 08-09
2. Write a timeline to accomplish all tasks over the next six months
3. Create a detailed budget to include anticipated costs for events, etc.
APPROVE FISCAL MANAGEMENT POLICY
The proposed fiscal management policy was presented.
ACTION: Howard Klink moved and Liesl Wendt seconded approval. Passed without dissent.
OTHER BUSINESS
Additional action items were deferred due to inadequate time. They will be addressed at the next meeting. Jeri will send out a Meeting Wizard for mid-July.
The meeting was adjourned at 9:00 a.m.
Respectfully submitted,
Jeri Shumate, secretary pro tem