Oregon 211

 

OR 211 Board of Directors

Wednesday, July 16, 2008

 

Call to Order

Meeting was called to order at 7:30am at the 211info office in Portland.

 

Attending

Stephen Guntli, Kathleen McHarg, Jimi Smith, Liesl Wendt, Jeri Shumate, Vic Falgout, June Sedarbaum (by phone) and Len Hockley (by phone).  Excused: Howard Klink and Mark Tennyson.

 

Approval of Minutes

The minutes from our meeting on June 11th were reviewed and amended to remove editorial comments added after the meeting took place.  Kathleen moved the minutes be accepted as amended.  The motion was seconded by Vic and passed unanimously.

 

Update

Stephen explained that Tom will be unavailable to work with OR211 for at least six months due to health issues.  We will keep him updated on our progress and may hire him back for program development work when we reach that point.  Tom's absence requires that we restructure staffing to cover all the development areas we are working on presently. 

 

Inter-Agency Proposal

Jeri has created a proposal which she will present to the Board of 211info tonight for approval.  The proposal outlines a plan by which 20% of Jeri's time over the next six months would be devoted to the statewide development of 2-1-1.  She will be identified as the Interim Executive Director of OR211.  In order to maintain communications between the two Boards, either Liesl or Stephen will attend 211info's Board meetings to represent OR211, and Joan Lewis will represent 211info at the OR211 Board meetings.

 

The inter-agency proposal was reviewed and revised to include beginning and ending dates in the first paragraph, and note a reference to "fiscal year" in the last sentence of the document.  Vic moved that the proposal be submitted to the 211info Board as modified.  The motion was seconded by Kathleen, and passed unanimously.

 

Other staffing changes

If the 211info Board approves the proposal, Jeri will no longer be able to serve on the OR211 Board and will resign effective July 17th.  We need to recruit 2-3 new Board members. 

 

Stephen has a couple of ideas for a Resource Developer that OR211 could hire to do grant work with Stephen.  Jeri also suggested Stephen meet with Joyce White of Grantmakers of Oregon and Southwest Washington (GOSW).

 

Approval of Fiscal Report

The Year End Financial report was presented showing a remaining balance of $26,527.  The staffing changes outlined above would require revising our budget for FY2008-2009.  The proposed budget for FY2008-2009 was presented and discussed.  A few minor modifications were made that did not affect the totals.  Vic moved the Year End 2007-2008 Fiscal report be accepted as presented, and the Proposed Budget for FY2008-2-009 be approved as modified.  The motion was seconded by Liesl and passed unanimously.

 

Roles for State Support Request

Everyone was given a list of the names and addresses of the Oregon Senators and Representatives.  Identified roles are as follows:

• OEM (Ken Murphy) will present the Policy Option Package (POP).
• DHS (Jeremy Emerson) will back the POP and explore potential for existing federal funding through the DHS.
• Jeri will be the driving force in moving the state ask forward. Stephen will move forward with researching and writing grants with the assistance of a resource developer to be hired.
• For coalition building:
• Liesl and Howard will work on garnering support from legislators.
• Jimi and Len will work with CAPO and the non-profits.
• June will work with the United Way.
• Vic will work with the Association of Counties.
• Mark Tennyson and Kathleen will work with public partners.

 

Liesl, Stephen, and Howard will meet with George Okulitch who is the lobbyist for the United Way of Columbia/Willamette.  We should all try to identify other lobbyists who might be able to help support our request to the State.

 

Jeri will create a one page "talking points" and FAQ for all of us to use.

 

It was felt we should look into joining the Human Services Coalition of Oregon (HSCO).

 

Database Selection Committee update

A one page report was provided explaining the status of the RFP, comments about a recent software evaluation that was circulated on the airsnetworker listserv, and some items/questions remaining for discussion. 

 

After releasing our RFP twice we have only received one proposal from Mary Hogan, for a maximum cost of $5,200, that we could even consider accepting.  For FY07-08 there was $2,900 budgeted for the database selection process, but the revised budget for FY08-09 has increased that amount to $7,500.  It was suggested we create a contract with Mary with a delayed timeline.

 

A brief discussion regarding the cost of a statewide software package, who would purchase the selected software (OR211, the participating call centers, or both), and how soon could funding be raised for this major purchase.  Jimi will do some research into software costs for a statewide system, and the amount could be included, with an explanation, in our ask to the State this year.

 

Due to our push for legislative support we will be meeting monthly through November.  Jeri will email potential meeting dates for our approval.

 

The meeting was adjourned at 9:30am.

 

Respectfully submitted,

Jimi Smith, Secretary