Aug 27, 2008
OR 211 Board of Directors
Wednesday, August 27, 2008
Call to Order
Meeting was called to order at 7:30am at the 211info office in Portland.
Attending
Stephen Guntli, Kathleen McHarg, Jimi Smith, Liesl Wendt, Vic Falgout, Howard Klink, June Sedarbaum (by phone) and Len Hockley (by phone). Excused: Mark Tennyson.
Guests: Jeri Shumate and Joan Lewis.
Approval of Minutes
The minutes from our meeting on July 16th were reviewed. Kathleen moved the minutes be accepted as presented. The motion was seconded by Liesl and passed unanimously.
Approval of Fiscal Report
The Financial report was presented showing YTD expenditures of $2,066. Jeri noted the amount shown in the YTD expenses column for Resource Development Salaries should actually be in the same column as Contract with 211info Salaries. Jimi moved the Fiscal report be accepted as modified. The motion was seconded by Vic and passed unanimously.
Staffing Issues Discussion
Stephen explained that he is no longer with Komen, and he presented a staffing proposal that would create a permanent position of leadership for him within OR211. The position would pursue private and state funding while also trying to keep some programmatic aspects moving forward. Stephen left the room during the Board's discussion of his proposal. It was felt the position should not have a vote on the Board and this should be a contracted position. We all agreed there are still details to be worked out.
Liesl moved that a contract be developed with the available funds assigned to Resource development in the budget for a potential position of Executive Director, and a subcommittee be created to address the details. The motion was seconded by Vic and passed unanimously.
The subcommittee formed will include Vic, Howard and Joan.
Due to the fact that we have no Vice Chair to take over when Stephen steps down as Chair, Liesl agreed to serve as Vice Chair for 30 days while we do some strategic Board development. Kathleen nominated Liesl to serve as Vice Chair for a minimum of 30 days. Vic seconded the nomination and it passed unanimously.
Jeri will continue to work under our existing contract with 211info. She will continue to spend 20% of her time on OR211 tasks through January of 2009.
Stephen will resign from the Board at the end of this meeting.
Steps to Secure State Funding
Jeri has provided us with an Excel spreadsheet with assignments. With the change in Stephen's status, he will be available to spend more time on this and will take over more assignments for connecting with key people.
Stephen will send notes to Board members following the meeting with Jeremy Emerson.
Private Funding Update
It was determined we should be raising funds for the Executive Director position. There needs to be a clear separation of OR211 and 211info when approaching funders. We want to acquire a combination of private and public funding, and need to approach Meyer Memorial Trust again.
Recruitment of New Board Members
We will all contribute to a list of the top ten potential Board Members. It is felt we need at least five additional board members. We'd like to increase our diversity and would like to include representation from Central Oregon. Our Board member search should have a statewide focus, and we should request a one year commitment from those we approach. Stephen will email suggested wording to be used when contacting potential new board members.
The meeting was adjourned at 9:05am.
Respectfully submitted,
Jimi Smith, Secretary