Nov 28, 2007

OR 211 Board of Directors

Wednesday, November 28, 2007

 

Call to Order

The meeting was called to order at 9:04am at the 211info office in Portland.

 

Attendance

Stephen Guntli, Oregon CCR&R Network, Chair

Kathleen McHarg, Multnomah County Aging Services, Treasurer

Len Hockley, White Bird Clinic (Lane County)

Jeri Shumate, 211info (Portland Metro Area)

Julie Massa, Oregon Food Bank

Howard Klink, United Way of Columbia Willamette

Wendy VanElverdinghe, Community Action Directors of Oregon

June Sedarbaum, United Way of Lane County

Mark Tennyson, OR Emergency Management

Vic Falgout, Umpqua Community Action Network (Douglas & Josephine Counties)

Jimi Smith, Community Action (Washington County), Secretary

Tom Page, OR211 Consultant

 

Guests were introduced, then excused to tour 211info while we conducted our meeting:

Allison Elliott, Office Manager at InfoLine of Lane County

Michael Conley, Administration in Lane County

 

Update from the Chair

Due to Stephen’s recent employment change he will only be able to continue working on the Board if we change our meeting schedule and routine.  Some of the topics for discussion today will be:

  • What kind of a Board do we need?  Will the focus be grant writing or legislation?
  • Do we want to hold meetings in one consistent location?
  • Should we switch to a Board with committees configuration?
  • How will oversight of contractors’ work be maintained and by whom?
  • Do we want to change the composition of the Board?  Do we want to act as a transitional board to implement change?

 

Funding

Tom updated us on the grant request to the NNLM for $150,000 per year for three years.  This grant has not yet been submitted.  The deadline for submission is February.  It will take approximately eight weeks for a decision.

 

Jeri had previously emailed the Board the good news about the approval of our $20,000 Oregon Community Foundation request, and our $50,000 Spirit Mountain Community Fund request.  She has developed a tentative budget which includes $40,000 for salaries.

 

Julie told us the new Oregon 2008 interim legislature will look at urgent need, but doesn’t want anything new coming at them.  Rick Berkobian, staffer for state Representative Carolyn Tomei, has contacted Stephen regarding presenting to the next session of the Women’s Wellness and Human Services committee meeting scheduled for December 10.

 

An ad hoc subcommittee was formed to work on legislative talking points for the presentation.  Julie will lead the committee.  Tom will contribute content and nationwide statistical information.  Jeri will provide local statistics.  Howard and Wendy will work on the planning.  Kathleen will help harmonize with the senior service community.  The presentation and question period will last about 10 minutes.  The committee will also develop an executive summary so the committee will have something to take away.

 

Examining the nature of our Board

Discussion was held regarding the best way to strengthen the board.

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Jeri moved that for the coming year the Board meet every other month in Portland from 4:30-6:30pm, with the Executive Committee meeting on alternate months, and the Board’s focus for the coming year will be on the legislature, managing staff, meeting grant deliverables, and growth.  The motion was seconded by Kathleen.  Howard amended the motion to add a focus on targeted Board expansion.  The amended motion was seconded by Jeri and passed unanimously.

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Staffing discussion

Discussion was held regarding the best method for completing deliverables of the new grants.  Appropriate oversight and contract management need to be established to support both the organization and the contractor.

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Howard moved that OR211 hire Tom Page on a consulting basis for 20 hours per week for six months.  The contract will detail the scope or work and deliverables.  The motion was seconded by Kathleen and passed unanimously.

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Len moved that OR211 pay 211info for two hours per week of Jeri’s time for oversight of this contracted position and administrative work.  The motion was seconded by Wendy and passed unanimously.

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Our next meeting will be from 4:30-6:30pm in Portland on a date TBD in January.  Stephen will email the Board with options for the date.

 

Respectfully submitted,

Jimi Smith, Secretary


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