May 30, 2007
OR 211 Board of Directors
Wednesday, May 30, 2007
Call to Order
Meeting was called to order at 9:05am at the OEM office in Salem.
Attendance
Jeri Shumate, 211info (Portland Metro Area), Chair
Len Hockley, White Bird Clinic (Lane County), Treasurer
Stephen Guntli, Oregon CCR&R Network
Kathleen McHarg, Multnomah County Aging Services
Jimi Smith, Community Action (Washington County)
Vic Falgout, Umpqua Community Action Network (Douglas & Josephine Counties)
Excused
Julie Massa, Oregon Food Bank
Wendy VanEverdinghe, Community Action Directors of Oregon
Roy Spurgeon, Umpqua Community Action Network (Douglas & Josephine Counties)
June Sedarbaum, United Way (Lane County)
Howard Klink, United Way of Columbia Willamette
Guests
Sean Cook, White Bird Clinic
Bonnie McCullough, OR Emergency Management
Tom Page, Consultant
Approval of Minutes
The minutes from our meetings on March 28th, 2007 and April 25th, 2007 were reviewed. No corrections were noted.
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Len moved the March 28th and April 25th, 2007 minutes be accepted as submitted. The motion was seconded by Stephen and passed unanimously.
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Approval of Fiscal Report
The May 25th Fiscal report was presented and discussed. No corrections were noted.
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Kathleen moved the Fiscal report be accepted as amended. The motion was seconded by Stephen and passed unanimously.
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OR211 Elections
Roy Spurgeon has retired and will not be continuing to serve on the OR211 Board. Vic Falgout has been nominated to represent southern Oregon on the OR211 Board.
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Stephen moved we suspend the formal application process to bring Vic Falgout onto the OR211 Board. The motion was seconded by Len and passed unanimously.
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It was determined we need to obtain the formal OR211 Board application paperwork from June Sedarbaum, Howard Klink and Vic Falgout. Jeri will send the Board packet to each of them to be completed.
Bonnie informed us the OEM has just hired a new 911 Program Coordinator. This person will most likely be joining the OR211 Board as the OEM representative after they’ve had a chance to settle into their new job.
Slate of officers
The new slate of officers was introduced with brief explanations about the decision process. The slate of proposed officers is President – Stephen Guntli, Treasurer – Kathleen McHarg, and Secretary – Jimi Smith.
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Len moved the slate of officers be accepted as presented. Vic seconded and the motion passed unanimously.
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New Board structure and schedule for OR211 Board
A restructuring of the Board is proposed to keep things moving forward. Each Board member will have an assignment based on their area of expertise and the work they are already doing. In conjunction with the restructuring, our meeting schedule would change. Our meetings will be more focused on progress, with less discussion repetition. Board assignments are as follows:
Board Officers
Stephen Guntli: Board Chair, Fundraising
Jimi Smith: Board Secretary, Develop plan for Technology Committee – goals, priorities & next steps
Kathleen McHarg: Treasurer, Lead for State System Development Plan – goals, priorities, next steps, identify who to engage and how at the state and local levels.
Board members & consultant
Jeri Shumate: Logistics coordinator, demonstration projects for 211
Howard Klink: Fundraising, especially corporate funders & corporate end-of year-giving
Vic Falgout: Southern Oregon Plan for launch, assist Kathleen with State Plan.
Julie Massa: Develop Advocacy Plan with goals, priorities & next steps
Wendy VanElverdinghe: Work with Kathleen on State System Development Plan, engage Community Action Programs
Len Hockley: Lane County Plan for launch, assist Kathleen with State Plan.
June Sedarbaum: Coordinate with United Ways across Oregon to determine their role and interest in 2-1-1—work with Kathleen on State Plan
Tom Page: Fundraising
Bonnie McCullough
(OEM Rep): The
board asked Bonnie to work with OR211 to clarify relationship between OEM &
OR211; initiate and pursue dialogue with Washington EMD
It was proposed we change to six bi-monthly meetings to be held from 9am to 12noon on the fourth Wednesday of January, March, May, July, September and November. Three of these meetings are to be held in Salem at the OEM and three will be held in Portland at 211info. We will each provide a written report on our Board assignment. On the fourth Wednesday of each alternate month we will hold a one hour conference call from 9-10am for a brief progress report on assignments. Jeri will develop and distribute a meeting schedule. After brief discussion, all agreed this schedule would give us more time to work on our assignments between live meetings, while the conference call check-in will help keep us on task. With consensus on these changes, our next meeting will be a conference call on June 27th at 9am. Our next face-to-face meeting will be held at 9am on July 25th in Portland.
Stephen presented his first draft of a fundraising plan for our discussion. It was agreed we desperately need some short term solutions and we need them by August. It was felt the most likely source for a short term solution would be from individual donors. There was discussion about potential funders. Tom will take the list of potential funders and begin researching the specifics for each such as their key focus for grants, application process and deadlines, etc.
Stephen would like all of us to focus on next steps, looking for small ideas that move us forward instead of big ideas that don’t go anywhere.
Tom will be sending a template for a letter of support to accompany the OR211 grant application to the National Networks of Libraries of Medicine.
The meeting was adjourned at 12:30pm
Our next meeting will be a conference call at 9am on June 27th. Jeri will send details.
Respectfully submitted,
Jimi Smith, Secretary