Oregon 211

 

OR211 Board of Directors

MINUTES

October 12, 2005, 1:30 - 3:30 pm

Community Action Directors of Oregon Office, Salem, OR

 

ATTENDANCE:  Wendy M VanElverdinghe, Chair; Len Hockely, Treasurer; Lou Enge; Mary Nemmers; Marcia Suttenberg; Jeri Shumate

EXCUSED:  Shawn Michael

ABSENT:  Jonathan Brock

WELCOME AND INTRODUCTIONS:

The meeting was called to order by the chair at 1:40 pm.

The first portion of the meeting was spent in background and historical review of the organization for its newest members, Mary Nemmers and Marcia Suttenberg.  The current status of the organization was discussed and concern was expressed about the lack of staff and organizational capacity to accomplish key tasks before us.

REVIEW OF CURRENT ORGANIZATIONAL STATUS:

1.  501(c)(3) Status - Shawn was unable to attend the meeting due to illness in her family and Wendy was not sure of the status.  She indicated she would follow up with Shawn.

2.  Funding Development News - As the organization's ability to apply for grants rests on its 501(c)(3) status, no activity has taken place on this front.  Lou identified an individual in Lane County that is willing to serve in a contractual capacity to complete some grants on behalf of OR211.

3.  Financial Report - United Way of the Columbia-Willamette reports there is $3000 remaining in the funds allocated for OR211 work from Oregon Housing and Community Services.  These funds must be expended by December 31.

Wendy asked Jeri about the status of OR211's request that 211info serve as fiscal agent due to United Way of the Columbia-Willamette's request to be relieved of that responsibility.  Jeri reported that she had submitted a proposed document for OR211 consideration spelling out the specifics of the relationship but did not get confirmed approval of that document, and her board was unwilling to act either for or against the proposal at the time it was presented.

The document, titled "Interim Fiscal Sponsorship Agreement," was introduced.  It was revised to reflect changes in available funding and staffing.  Len moved the acceptance of the agreement as revised.  _____________________ seconded.  PASSED.

REVIEW OF TASKS TO BE COMPLETED:

A list of specific tasks to be accomplished under the Interim Fiscal Sponsorship Agreement was drafted from the "OR211 Tasks" list, and will be attached as an addendum to the approved agreement.  It was agreed that 211info would be responsible for the majority of these tasks and receive $1500 as compensation.  The remaining $1500 will be made available to the identified grant writer in Lane County.  Jeri will work with Lou and this contractor to develop a strategy for grant writing and to assure the grants are written.

UPDATE ON KATRINA ACTIVITIES:

Jeri spoke briefly about 211info's experiences sending volunteers to Louisiana and Mississippi to assist with hurricane response efforts at 211 call centers.

ADJOURN:

The next meeting will be held on Tuesday, November 22, 2005 from 1:30 - 3:30 pm at the new location of Community Action Directors of Oregon.  Wendy will forward address and directions prior to the meeting.  NOTE:  This date does not concur with the usual schedule of holding meetings on the third Wednesday of each month, as that day in November will be the day before Thanksgiving. 

The meeting adjourned at 3:30.

Respectfully submitted,

Jeri Shumate,

Secretary Pro Tem