Oregon 211

OR211 Board of Directors Meeting

Tuesday, November 22, 2005

CADO Office

4035 12th Street Cutoff SE, Salem OR

Minutes

Present: Wendy VanElverdinghe; Len Hockley, Lou Enge, Jeri Shumate

Guests:  Melinda Gross, Julie Harrelson

Welcome, Introductions and Brief Announcements

The meeting was called to order at 1:40 pm.

• Jeri interviewed with KOIN TV.  It will air at 5 pm and again at 6 pm today.
• Julie is with Ruby Communication.  She shared a bit about Ruby.
• Melinda is a VISTA with Marion County.  They would like her to set up a 2-1-1 center.  They are looking for interested community partners.

History

Because the newer members of the Board were not in attendance, Wendy suggested that Board members should read the Oregon 211 Coalition History.  Guests were welcome to read it as well.

October Minutes Approved

• Len moved and Jeri seconded approval of the October Board Meeting minutes.  Passed unanimously.

Review of Financial Statement and Proposed Budget

• Jeri moved and Lou seconded acceptance of the financial statement.  Passed unanimously.
• Jeri presented a proposed budget for 2006 to assist in fundraising efforts.  This was taken directly from a budget previously designed by the Budget Committee, but reduced to reflect one employee who would do multiple tasks.  It was agreed this would be a workable first approach.

Regional Updates

• 211info - database is now available on-line via IRis on the Web.  Currently they have an integrated and functional database using IRis, but have been unable to successfully bring data into ServicePoint in a way that is accurately searchable. Print directories are in publication and will be available in January.  Cost is $35 for the larger book and $15 for the smaller.  Washington County has been available on-line for quite some time and also prints directories for the same prices.  211info receives 11,000 calls per month. 68% are from Multnomah County.  They are currently revising their business plan. 
• DHS recently implemented a new database called Network of Care.  Discussions should occur about whether a partnership should develop with DHS for data-sharing.
• Lane County - inherited a database software system that is "home grown".  It is dated and limited in what it is able to do.  They have converted to Tapestry.
• Southern Oregon is looking forward to receiving access to ServicePoint as soon as possible.  Since 211info can no longer serve as liaison between the City of Portland (the agency that owns ServicePoint) and other call centers in Oregon, OR211 needs to serve as the agency to facilitate that linkage.  Southern Oregon continues to move forward with developing a regional call center.
• Marion County - Melinda shared a handout entitled Connections for People Wanting to Help and People Needing Help from the October 27, 2005 Marion County Children and Families Commission meeting.

Review of Current Organizational Status

• 501c3 Status

Shawn is completing the application and has met with Cindy Cumfer to finalize.  She will send the completed application to Wendy for her signature.  Because Shawn was unable to attend today's meeting, Wendy and/or Jeri will follow-up to discern where we are in the process.

• 211info has agreed to serve as the fiscal sponsor until we have the 501(c)(3) confirmed.  The sub-contract between United Way of the Columbia-Willamette and 211info was signed today, allowing 211info to begin addressing items listed on the scope of work.
• We reviewed the scope of work (see meeting handouts emailed to the Board).
• The cost of updating the website is higher than we thought it would be.  Jeri will follow-up with United Way to confirm the amount of funds we have left to spend, and then discuss with Shawn how to proceed.

Funding - DHS, DAS, other

• Susan Sowards from Lane County is extraordinary. She is working with Jeri on grants and funding options.
• Washington State is asking its state legislature for $2.5 million for continuing funding. Several people have suggested that now is the time to approach Oregon. We need to be talking to sympathetic legislative leadership. Rep Steve March sponsored the legislation. Senator Floyd Prozanski and Rep. Phil Barnhart from Eugene should be approached as well as Senator Kate Brown and Rep. Diane Rosenbaum from Portland.

Jeri shared the draft Application to be a 211 Call Center for us to take home and read.  We will discuss this further next month.  Also shared were Washington State's "Go-Live Minimum Standards" document and some information about a possible telephone system for us to consider.

Next meeting is scheduled for Wednesday, January 25, 2006 from 1:30 - 3:30 pm at the CADO Office in Salem.  The meeting was adjourned at 3:35 pm.

Respectfully submitted,

Jeri Shumate

Secretary Pro Tem