May 10, 2005

 

OR211 Board of Directors Meeting

Tuesday, May 10, 2005

CADO Office

4035 12th Street Cutoff SE, Salem OR

Minutes

Present:

Wendy M. VanElverdinghe (CADO), Lou Enge (United Way of Lane County), Len Hockley (InfoLine), Jeri Shumate (211info), Theresa Guerrero (OCADSV), Mary Nemmers (Oregon Child Care Resource & Referral), Shawn Michael (TACS)

  • Discussion Items:
    • Current Status -
      • Reviewed primary purpose of OR211 within communities and as a statewide body
        • Provide Guidelines
        • Better Qualified calls to specialized providers
        • Be a recipient and distributor of federal funding for the State
      • Incorporated as nonprofit
      • IRS filing should be done this week - Wendy and Lowell are completing the financial portions and will re-file
      • Funding Status -
        • DHS will be responding to a request for funding (approx. $12K); Cindy Becker also suggested we discuss funding with DAS
        • Lane County is hiring a full-time grant writer and may be able to contribute some time. 
        • 211info has hired Liesl to coordinate fund development, and we may have some of her time as well.
        • One of OR211's roles will be to help communicate among the network what fund development efforts are under way and try to alleviate conflicts.
        • Southern Oregon 211 received funding from Ford Family Foundation.
        • Reviewed federal funding possibilities via legislation
        • Reviewed State legislation status - work session tomorrow should name OR211 as the designated organization to receive federal funding if it is released
      • Current business planning efforts
        • 211info (Portland Metro - Washington, Multnomah, Clackamas and Clark, WA counties)
          • Operational (Qwest land lines)
          • Working on contract with Verizon
          • Not yet 24/7 pending funding
          • Answering close to 10,000 calls per month
        • Southern Oregon (starting with Douglas and Josephine)
          • Business Plan is close to completion
          • Received funding
        • Lane County
          • Business Plan in process
        • Deschutes County
          • Initial conversations started
        • Other areas - to be determined
  • Review of Tasks to be Completed
    • OR Legislation - Discussed and is in process
    • Federal Legislation - Discussed and is in process
    • IRS Filing - Discussed and is in process
    • Organizational Funding
      • DHS - Assign committee to work with Budget
      • Form Fund Development committee to research funding opportunities
    • Board Development -
      • OCADSV and Oregon Child Care Resource & Referral positions are filled
      • Jeri - Should new board members be "voted" on?
      • Set follow ups for August and September Meetings
    • Budget Development Committee -
      • Lou, Jeri and Shawn
      • Start with financial reports provided by Lowell, WIN211 budget and business plan
      • Meet before the next board meeting
    • Board Officers
      • Treasurer - possibly 211info representative as fiscal sponsor
        • Jeri is willing to fill this
        • Len offered to provide the check to offset potential conflicts of interest
      • Vice President - optional, has always been vacant
      • Should represent the population of the State as well as the groups that are participating
  • OR211/211info partnership proposal
    • DHS money needs to go somewhere sooner rather than later
    • Liesl's time may be shared
    • Need to make proposal by next Wednesday to 211info board
    • TACS may be a back up plan as fiscal agent, but could not provide the additional related support.
    • 211info board support is in question, but there is recognition that there is a relationship between OR211 and 211info that is necessary
    • Proposal - two parts
      • Fiscal sponsor
      • Fund Development staff support (not supervised by Jeri)
      • Use DHS outline
    • Motion -
      • Create proposal for six months interim agreement with 211info, with option to review in 5 months to see if agreement should be extended to be in two parts -
        • Fiscal Sponsorship
        • Operational Support
      • Moved by Len, Second by Shawn
      • All attending members in favor; None opposed
  • Staffing
    • Fund Development
    • Community Engagement
    • There is no current funding for staff; may be able to use some of Lane County and 211info's fund development resources
    • Need to review skill sets necessary when tasks need to be completed, and assign staff if/when funding is provided and associated skill sets are needed.
    • General staff is not going to be available until funding becomes available.

Questions Raised:

  • Theresa - Does 211 increase call volume to providers? Will check in with Liesl to see if there is data from other communities

Follow Up:

  • Shawn - send by-laws out to all board members and schedule review/amendments in August Meeting; Hold election in September Meeting
  • Wendy - Get list from George of potential board members
  • Wendy - Get past meeting minutes from George
  • Budget Development Committee meet prior to June meeting - set for May 31 (Jeri, Lou and Shawn)
  • Form Fund Development Committee - after budget development and IRS designation
  • Shawn - draft proposal and pass to Wendy and Lou for feedback
  • Jeri - Follow up with 211info board that she can be the Treasurer and not have a conflict of interest
  • Board - update and review the by-laws
  • Shawn - meeting wizard for next meeting
    • Include Theresa/Marcia

Next Meetings:

  • June 9th (1:30pm - 3:30pm) - Tentative date, and will be determined via a Meeting Request
    • Jeri will be absent
    • Assign committees
      • Board book development
    • Budget Proposal Review
    • Review By-Laws and raise amendments for review and voting
    • Discuss best meeting times
  • July - no meeting
  • August - Review by-law
  • September - Board Elections
Respectfully submitted, Shawn Michael

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