Aug 24, 2005

 

OR211 Board of Directors Meeting

Wednesday, August 24, 2005

CADO Office

4035 12th Street Cutoff SE, Salem OR

Minutes

PRESENT:  Wendy VanElverdinghe, Len Hockley, Jeri Shumate, Marcia Suttenberg, Shawn Michael

EXCUSED:  Jonathan Brock, Lou Enge

ABSENT:  Mary Nemmers

GUESTS:  Liesl, George, Michael Fieldman

  1. Welcome and Introductions
  2. Review of Current Organizational Status
    1. Thank George Grosch
    2. 501(c)(3) status - has gone back to Cindy Cumfer for final review.  It will be back to us by the end of the week, then will need to go to Wendy for her signature and submittal to the IRS.
    3. Funding -approx $4500 to be expended by 12/1/05.  Someone (didn't track who) will follow up with potential DHS grant
    4. HB 3443 - copies were handed out
    5. Financial Report - Len agreed to serve as temporary treasurer.  Liesl indicated UWCW may have fiscal information he can use as starter.  Jeri will pursue future fiscal agent status with 211info.  Action was deferred by the 211info board upon first presentation as funding from OHS was still undetermined.
  3. Review of tasks to be completed
    1. OR Legislation - done, can be removed from list
    2. Fed Legislation - number still live; Liesl will track
    3. IRS Designation - Shawn is tracking
    4. Organizational Funding - Shawn will send budget around
    5. Board Development - Need at least three more members.  Targeted areas and individuals to contact include:
  • i. United Way - ask Lou to ask United Way of Oregon. Liesl noted that UW in Medford has 211 advocate who may be willing to nominate
  • ii. Southern or Eastern Oregon - Wendy will identify and ask someone
  • iii. DHS - Liesl will ask Debbie Foote or David Foster to recommend someone
  • iv. Senior I&A - Jeri will ask Mult Co Aging & Disability, possibly Kathleen McHarg
  • v. Someone from LaGrande - Wendy will ask Margaret Davidson
  • vi. Attorney -- ??
  • vii. Red Cross - Wendy will ask someone

Board Packet/Manual - Jeri will adapt the 211info; Wendy has begun to develop a board book with minutes, by-laws, etc.

    1. Board Officers - See above re: treasurer.  Agreed to defer on VP, re-elect in September
    2. Board Meetings - no action beyond noting steps
    3. Board Issues - Shawn will research D&O Insurance
    4. Board Committees - Identified three committees
  • i. Budget Committee - already exists and has prepared one
  • ii. Fundraising/Fund Development Committee - Liesl will work with Lou re: all Fund Development stuff. Jeri will call Lee Girard at state to determine who at DHS knows about possible grant. Liesl and Wendy will re-dog the DHS request. Jeri will take proposal for 211info board to serve as fiscal manager to Sept 211info board mtg
  • iii. Outreach Committee - will get all contacts into one list.
    1. Statewide Contact - need concrete, 211-specific contact everywhere
    2. Call Center Application - Jeri will send proposed document she prepared.
    3. Website - Ellie hosts and will revise it for us at a cost of approximately $400.  Any additional on-going changes will be $20 each.  We may choose to change these arrangements later, but for the time being...Jeri moved to allocate up to $500 to pay Ellie to update.  Len seconded.  It PASSED.  Jeri and Shawn agreed to meet to identify content that Shawn can provide to Ellie.
    4. Database development and standards, and creation - Jeri noted this requirement of the new legislation lands at OR211
  1. Update
    1. Southern Oregon-Liesl and Shawn gave report
    2. Lane - online database with Tapestry still being updated.  One issue is getting other organizations to use it.  Five have committed to it, with 3 of them agreeing to add their own data.  No meetings for a couple of months.  White Bird has been chosen for updates, was paid for efforts July-August.
  2. Review of staffing needs
  3. Additional items
    1. June minutes were e-mailed during the meeting and will be reviewed and passed at the next meeting.
    2. Brief discussion on how to spend the $4500.  Up to $500 is now set aside for website stuff.  Costs of legal paperwork and filings may still exist.  Can we purchase some personnel/administrative support with this money?  Should we purchase additional technical assistance from Ruby Communications?  Can we purchase AIRS membership in November for 2006?  We agreed to ask UW-Lane and UW-So OR to participate with in-kind services.

7.  Meeting adjourned at approximately 3:30 with no subsequent meeting scheduled.

 

Respectfully submitted, Jeri Shumate

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